Description Gallatin County Commission Meeting Minutes Summary Journal No. 52 April 14, 2015
Date 4/14/2015 Location County Commission
Time Speaker Note
8:41:27 AM These log notes provide only a part of the official record. The remainder of the official record is in the audio recording of the meeting per Section 2-3-212, MCA. The audio recording is available upon request.
9:00:44 AM Chairman White Call to Order, Moment of Silence, Pledge of Allegiance. Present were Commissioners White, Seifert, and Skinner, Deputy County Attorney Chris Gray, and Acting Clerk to the Board Mary Miller.
9:01:33 AM Chairman White Announcement: Reminder to the public that the meeting is being recorded, televised live by Charter Communications and streamed over the internet.
9:02:00 AM Chairman White There was no public comments on any matters within the Commission's jurisdiction.
9:02:22 AM Acting Clerk to the Board Mary Miller Read the consent agenda as follows: 1. Approval of Claims 2. Approval of Contract(s): Davis Business Machines, Inc. Preventive Maintenance Agreement for Commission Copier (Konica Minolta C554e) 3. Approval of Asset Trade-In of Konica Minolta Copier (bizhub C552) on New Copier (Commission) 4. Approval of Disposal of totaled Sheriff Vehicle Transferring Ownership to Horace Mann Insurance for a Cash Settlement of $4,547-continued 5. Approval of Budget Transfer for West Yellowstone Compost Facility and County Attorney's Office 6. Review and Approval of Minutes Summary for March 24, 2015 7. Decision on a Common Boundary Relocation Exemption from Subdivision Review for Grayling Partners, LLC 8. Decision on a Common Boundary Relocation Exemption from Subdivision Review for Clore 9. Decision on a
Request for Final Plat Approval for the A/O Minor Subdivision 10. Decision on a Common Boundary Relocation Exemption from Subdivision Review for Lower 11. Findings of Fact, Conclusions of Law and Order for Appeal of Gallatin County Floodplain Administrator Decision, Yellowstone Pipeline, East Gallatin River (F2015-009)
9:03:53 AM There was no public comment.
9:04:04 AM Commissioner Seifert I would move we approve the consent agenda including removal of continuing of Item #4.
9:04:16 AM Commissioner Skinner Second
9:04:19 AM Motion passed unanimously.
9:04:29 AM Chairman White Award the Bid for the Purchase of One Used Dozer
9:04:39 AM Road and Bridge Ed Peterson Recommendation to accept the bid from RDO in the amount of $131,500
9:04:51 AM Discussion and Questions
9:05:38 AM There was no public comment.
9:05:51 AM Commissioner Skinner I'll move to accept the purchase price for one used dozer for $131,500 to RDO.
9:06:02 AM Commissioner Seifert Second
9:06:05 AM Motion passed unanimously.
9:06:28 AM Chairman White Award the Bid for the Improvements to Alaska Road South
9:06:36 AM Road and Bridge Superintendent Bill Brownell Recommendation to accept the bid from Knife River, Inc in the amount of $167,600
9:06:54 AM Discussion and Questions
9:07:03 AM There was no public comment.
9:07:08 AM Commissioner Seifert I would move that we award the bid to Knife River for the improvements to Alaska Road South in the amount of $167,600
9:07:19 AM Commissioner Skinner Second
9:07:23 AM Motion passed unanimously.
9:07:55 AM Chairman White Receipt and Opening of Competitive Sealed Proposals for the Acquisition or Lease/Purchase of Six New All Wheel Drive Motor Graders
9:08:06 AM Road and Bridge Ed Peterson Opened the proposals as follows: Tractor & Equipment in the amount of $273,000 each and RDO in the amount of $279,750 each. Bids will be taken under advisement and return in a couple of weeks with a recommendation.
9:08:28 AM Discussion and Questions
9:12:11 AM There was no public comment.
9:12:12 AM No action taken.
9:12:20 AM Chairman White Contract Recommendation and Decision for Performing Electrical Work Associated with Connecting a Backup Diesel Generator at the Gallatin County Courthouse
9:12:31 AM CAO Jim Doar Recommendation to contract with DJ's Electric of Hamilton, MT in the amount of $50,000
9:12:53 AM Discussion and Questions
9:13:07 AM There was no public comment.
9:13:14 AM Commissioner Skinner I'll move to approve the awarding of this contract to DJ's Electric for $50,000
9:13:24 AM Commissioner Seifert Second
9:13:29 AM Motion passed unanimously.
9:13:39 AM Chairman White Receipt of Petition to Annex Property into the Big Sky Rural Fire District
9:13:50 AM Recording Supervisor Eric Semerad Presentation
9:15:12 AM Discussion and Questions
9:15:31 AM There was no public comment.
9:15:44 AM Commissioner Skinner I'll move to accept the petition for the land put on record for annexation into the Big Sky Rural Fire District and set the hearing date for May 12th.
9:15:56 AM Discussion and Questions
9:16:08 AM Commissioner Seifert Second
9:16:14 AM Motion passed unanimously.
9:16:21 AM Chairman White Receipt and Competitive Opening of Sealed Bids for Construction of Gallatin County Fairgrounds Access Road Improvements
9:16:39 AM Fairgrounds General Manager Lori Cox Opened the bids as follows: Williams Civil Division, includes bid security and addendums 1 and 2, Schedule #1 base bid $95,528.50. Schedule #1-Additive Alternate #1-Asphalt Paving $28,606.25, Schedule #1-Alternate #2-Fencing $23,875.00, Schedule #2-Midway Drive $131,038.75, total bid $279,048.50; Duneman Construction, includes bid security and addendums 1 and 2, Schedule #1 base bid $94,597.00, Schedule #1-Additive Alternate #1-Asphalt Paving $32,208.75, Schedule #1-Additive Alternate #2-Fencing $35,495.00, total of both schedules $162,300.75, total Schedule #2-Midway Drive $120,059.25, total bid $282,360.00; CK May Excavating, includes bid security and addendums 1 and 2, Schedule #1-Additive Alternate $92,350.68, Schedule #1-Additive Alternate #1-Asphalt Paving $26,143.75, Schedule
#1-Alternate #2-Fencing $23,154.00, Schedule #2-Midway Drive $121,118.54, total bid $262,766.97; Asphalt Plus, Inc. no bid security and no addendums 1 and 2 received, Schedule #1 base bid $169,511.75, Schedule #1-Additive Alternate #1 $46,002.00, Schedule #1-Alternate #2-Fencing $60,345.00, Schedule #2- Midway Drive $171,117.30, total bid $446,976.05; AM Welles includes bid security and addendums 1 and 2, Schedule #1 base bid $103,809.03, Schedule #1-Additive Alternate #1-Asphalt Paving $28,476.25, Schedule #1-Additive Alternate #2-Fencing $29,010.00, Schedule #2-Midway Drive $113,514.75, total bid #274,810.03; Highland Construction, includes bid security and addendums 1 and 2, Schedule #1 base bid $84,618.00 Schedule #1-Additive Alternate #1-Asphalt Paving $30,015.00, Schedule #1-Additive Alternate #2-Fencing $33,337.50, Schedule #2-Midway Drive $128,199.00, total bid $276,169.50; and Knife River- Belgrade includes bid security and addendums 1 and 2, Schedule #1 base bid
$108,808.50, Schedule #1-Additive Alternate #1-Asphalt Paving $28,148.75, Schedule #1-Additive Alternate #2-Fencing $29,421.25, Schedule #2-Midway Drive $143,607.00, total bid $309,985.50. Bids will be taken under advisement and return in 2 weeks with a recommendation.
9:30:48 AM Discussion and Questions
9:33:40 AM There was no public comment.
9:33:41 AM No action taken.
9:33:49 AM Chairman White Bid Opening of Construction Bids for Firelight Meadows Condominiums RID 605 and Franklin Hills Subdivision RID 606
9:34:01 AM Jack Schunke, Morrison-Maierle, Inc. Opened the bids as follows: High Country Paving (RID 605) -Schedule #1 base bid $424,446.40, Alternate bid$441,921.40, Schedule # 2 (RID 606) $132,103.50; and Knife River-Belgrade (RID 605) Schedule #1 base bid $571,646.50, Alternate bid $602,921.50, Schedule #2 (RID 606) $122,889.25. Both bids included the bid bond and acknowledged the addendum. Bids will be taken under advisement and return next week with a recommendation.
9:40:21 AM Discussion and Questions
9:41:04 AM There was no public comment.
9:41:06 AM No action taken.
9:41:17 AM Chairman White Board Appointments-DUI Task Force
9:41:51 AM There was no public comment.
9:41:58 AM Commissioner Seifert I would move that we appoint Mark Lachapelle to the DUI Task Force.
9:42:05 AM Commissioner Skinner Second
9:42:07 AM Motion passed unanimously.
9:42:18 AM Commissioner Skinner Manhattan Rural Fire District Board of Trustees
9:42:48 AM There was no public comment.
9:42:55 AM Commissioner Skinner I'll move to appoint Martin Kimm to this Manhattan Rural Fire District Board.
9:43:01 AM Commissioner Seifert Second
9:43:05 AM Motion passed unanimously.
9:43:18 AM Commissioner Seifert Mental Health Local Advisory Council
9:44:03 AM There was no public comment.
9:44:09 AM Commissioner Seifert I would move that we appoint Shirley Kaufmann to the Consumer Family Member position and Katherine (K.C.) McLaughlin to the child provider position for the Mental Health Local Advisory Council.
9:44:23 AM Commissioner Skinner Second
9:44:26 AM Board discussion
9:44:44 AM Motion passed unanimously.
9:44:50 AM Chairman White Three Forks Ambulance District
9:45:17 AM There was no public comment.
9:45:23 AM Commissioner Skinner Move to appoint Susan Story to the Three Forks Ambulance District.
9:45:28 AM Commissioner Seifert Second
9:45:30 AM Motion passed unanimously.
9:45:44 AM Commissioner Skinner Three Forks Zoning and Planning Board
9:46:22 AM There was no public comment.
9:46:29 AM Commissioner Skinner I'll move to appoint Doug Fairhurst and Roger Nerlin to the Three Forks Zoning and Planning Board.
9:46:35 AM Commissioner Seifert Second
9:46:40 AM Board discussion
9:46:54 AM Motion passed unanimously.
9:47:05 AM Chairman White Public Hearing and Decision on a Resolution Amending the FY 2015 Gallatin County Public Safety Fund - CIT Mental Health Trust - to Increase the Revenues and Expenses by $53,447
9:47:21 AM Finance Coordinator Justine Swanson Presentation
9:48:06 AM There was no public comment.
9:48:13 AM Commissioner Seifert I move that we approve Resolution #2015-037
9:48:18 AM Commissioner Skinner Second
9:48:21 AM Motion passed unanimously.
9:48:27 AM Chairman White Public Hearing and Decision on a Resolution Amending the FY 2015 Gallatin County Crime Control Fund - Strategic Crisis Intervention Team (CIT) Grant Budget
9:48:38 AM Finance Coordinator Justine Swanson Presentation
9:49:18 AM There was no public comment.
9:49:29 AM Commissioner Skinner Move to approve (Resolution) #2015-038.
9:49:33 AM Commissioner Seifert Second
9:49:38 AM Board discussion including Justine Swanson. It was noted that the top of the resolution has a 2014 date rather than 2015. Correction will be made.
9:49:55 AM Motion passed unanimously.
9:50:03 AM Chairman White Public Hearing and Decision Concerning Reach, Inc. Request for Sponsorship of a HOME Grant Application for the Greenway Apartments Project ($750,000)
9:50:15 AM Grants & Projects Administrator Larry Watson Presentation
9:51:44 AM There was no public comment.
9:51:53 AM Commissioner Seifert I would move that we sponsor the Home Grant Application for the Greenway Apartments Project for Reach Incorporated.
9:52:06 AM Commissioner Skinner Second
9:52:10 AM Board discussion including Larry Watson
9:52:55 AM Motion passed unanimously.
9:53:08 AM Chairman White Public Hearing and Review of Donated Conservation Easement to the Gallatin Valley Land Trust
9:53:17 AM Open Lands Coordinator Mike Harris Presentation
9:54:04 AM Brendan Weiner, Gallatin Valley Land Trust PowerPoint Presentation (did not work)
10:00:18 AM Discussion and Questions
10:01:36 AM There was no public comment.
10:01:38 AM No action taken.
10:01:50 AM Chairman White Public Hearing and Decision on a Conditional Use Permit for Jared and Traci Rasmussen for a Light Manufacturing Use in the Four Corners Zoning District
10:02:06 AM Planner Warren Vaughan Staff report
10:05:29 AM Traci Rasmussen Applicant Presentation
10:05:52 AM There was no public comment.
10:06:00 AM Commissioner Skinner Having reviewed and considered the application materials, staff report, and public comment which there was none, in accordance with the requirements of Section 2.7 of the Four Corners Zoning Regulations, I move to approve the variance request from Jared and Traci Rasmussen for construction of a Light Manufacturing use, with approval subject to all applicable laws and regulations and staff recommended conditions that were presented.
10:06:30 AM Commissioner Seifert Second
10:06:34 AM Deputy County Attorney Chris Gray Noted this was a request for a conditional use permit and not a variance as stated in the motion.
10:06:44 AM Planner Warren Vaughan Confirmed that it was a conditional use permit.
10:07:03 AM Commissioner Skinner I'll amend my motion to a CUP instead of a variance.
10:07:13 AM Commissioner Seifert Second agrees
10:07:25 AM Board discussion/Findings
10:08:25 AM Motion passed unanimously.
10:08:31 AM Meeting adjourned.
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